A new hire picks up a laptop, a project team borrows a projector, a shift handover passes on shop-floor equipment — every "check-out + return" must be on record. Online requests, manager approval, scan-to-outbound and return registration mean asset status flows automatically from "in stock" to "checked out" to "returned" — so no asset slips away unrecovered when an employee leaves.
A clear 4-step flow — request / approve / outbound / return — with every step on record
Employees self-submit a request, choosing the asset / term / purpose; multiple assets combine into one request via a sub-table
Approval follows "direct manager → asset administrator" or a custom flow, with mobile approvals arriving instantly
The asset administrator scans to verify the asset number against the request, then issues it, and the status automatically turns to "checked out"
On return the employee scans again and records the asset condition (intact / damaged / missing parts); status reverts to "in stock" or "pending repair"
Overdue returns trigger automatic chasing via email / in-app message / SMS, with severe overdues escalated to the manager
Who borrowed each asset, for how long, and its condition on return are all on record — giving solid grounds for asset-lifespan reviews
Requester L. Wang · Borrow EPSON CB-2247U projector · For: client demo
In the past, borrowing an asset meant chasing the asset clerk, walking to Finance, and writing a paper slip. Now a request is submitted on the mobile App / WeChat mini-program, the manager taps "Approve" within 30 seconds of the push, and the clerk scans to issue — the whole thing under 5 minutes.
"Who took that projector again?" "Is the new intern's computer the one Zhang borrowed or Li?" — these queries are all automatically filed into the asset record. The asset administrator opens the asset detail to see the current holder / borrow date / planned return date.
HR selects "laptop + badge + workstation key" in the system and submits a batch requisition; after manager approval the clerk issues them all at once
A project team temporarily borrows a projector, camera, vehicle and more, sets a return date, and gets an automatic reminder when due
Tools in a three-shift workshop are handed over by shift, each scanning out / in, so tool wear or loss is caught immediately
When HR launches the offboarding flow, it auto-pulls the departing employee's unreturned assets; offboarding can only complete after the clerk recovers each item
Requisition is the user-facing entry, but it relies on the full machinery of registration, transfer, stocktaking and maintenance behind it
Assets must be registered and booked before they can be borrowed — the prerequisite for requisition
Cross-department loans go through transfer rather than requisition, recording the change of ownership
Periodic stocktakes reconcile records against reality and surface assets that were never returned
Faults found on return automatically become repair tickets — closed-loop management
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